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Home Forums HOA Meetings- Next meeting August 20th New- May 21st Meeting Take-aways

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    • #1164
      MOWebDev
      Keymaster

        Dana and Morgan attended this meeting that was held at the Firehouse at 3:15pm on Tuesday, May 21st. Below are some of the interesting points they noted while we all await the official meeting minutes to be released.

        Topics
        Agenda
        Email Communication
        Fence Update
        ROO Update
        Tree Update
        Rosters Handed Out
        Executive Session

      • #1169
        MOWebDev
        Keymaster

          Agenda

          Tiffany of Associated Services, the community management company contracted to support our Board of Directors, brought the meeting agenda and delivered copies to each of the Board members as well as a copy to Dana and Morgan as the only non-Board members present.

        • #1174
          MOWebDev
          Keymaster

            Email Communication

            Cheryl, the President of our Board, stated they are going to begin using email communication between board members more extensively for conducting HOA business. Two board members requested that text messages also be sent when email communication is happening since they are very busy and worried that emails would get overlooked.

          • #1175
            MOWebDev
            Keymaster

              Fence Update

              Vanessa reported she did a few reference checks on some of the fence bids. Further discussion on this topic is being moved to email communication.

            • #1176
              MOWebDev
              Keymaster

                ROO Update

                The Board of Directors voted on which course of action they wanted to bring to the community- re-zoning Woodland Hills with the city and adopting the ROO OR amending our CC&R’s to reflect a limitation of no more than 2 non-related families in a single-family unit. Three voted for the amendment, one voted for both re-zoning and amendment, and because Jaime was present via a phone connection I was unable to hear her vote.

                Dana and Morgan delivered the results of the Woodland Hills Forum survey which you can see here. We appreciate the community involvement and thank each of you who participated! In short, 20% of voters voted for re-zoning with the city, 70% voted for amending our CC&R’s, and 10% voted No to adopting multi-family restrictions.

                Now, it’s up to us as a community to have an official vote. In order to officially add this multi-family restriction to our CC&R’s there needs to be a 2/3 consensus of our HOA, which is all property owners of Woodland Hills. Our Board will need to educate the community on this important matter, there will need to be discussions on what it means for short-term rentals, what defines short-term rentals, and what the language of the amendment will be.

              • #1177
                MOWebDev
                Keymaster

                  Tree Update

                  About 6-9 trees in our common area have been identified for removal. Vanessa has been working with an Arborist and provided documentation and information to the Board. They have voted to use “Sam” which I believe to be Sam’s Tree Service but this information was not shared directly with the members present. I did hear them say that Sam’s is less expensive and will probably cost just under $10k. Cheryl stated she will be on site when the trees are removed although I didn’t hear a specific date for this taking place.

                  Additionally, the Board will get competing bids for filling the space left from the tree removal.

                • #1178
                  MOWebDev
                  Keymaster

                    Rosters Handed Out

                    Tiffany York of Associated Services delivered to Cheryl a list of all homeowner’s names and addresses. I didn’t notice if the other Board members received the same list.

                  • #1185
                    MOWebDev
                    Keymaster

                      Executive Session

                      Around 4:15 the Board of Directors called the executive session at which point non-Board members are asked to step out. Morgan questioned one of the topics, 2025 Capital Improvements and Budget Forecast, slated for the executive session which is closed off to all non-Board members. The topic doesn’t fit the criteria laid out in Texas Property Code Sec. 209.0051(c) and that was provided on the agenda we received at the beginning of the meeting. Tiffany insisted it does.

                      About 45 mins later the Board emerged and began leaving. They had adjourned the meeting during the executive session. When we asked about an oral summary, which we had waited for and was on the agenda, we received a “No” from Cheryl. Tiffany replied that we can read it in the minutes.

                      To read the rest of the story please see this post.

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